Policies & Contact Info

Questions about yearbook? Contact the staff or Madrono Adviser Brian Wilson through the email below:

[email protected]

 

Madrono Editorial Policies

Purpose

The Paly Madrono Yearbook strives to inform, educate, and entertain the student body of Palo Alto High School as a student­-produced yearbook. The yearbook will serve as a designated PUBLIC forum for student expression on student life, clubs & organizations, athletics, academics, people, and community. It will also serve as an educational opportunity for the members of the Madrono staff to learn the different attributes of journalism.

 

Staff Enrollment

Enrollment in Madrono Yearbook is open to all students attending Palo Alto High School in grades 9-12. Students will first register for the Advanced Journalims and Media Studies (AJAMS) course. One semester of AJAMS is available for dual-enrollment credit through Foothill College. Seniors who have been on staff for at least one semester prior will be able to enroll in the Media Leadership and Management (MLM-H) course, which does earn weighted GPA credit. Recommended prerequisite courses include beginning-journalism, photojournalism and graphic design. 

 

Student Editorial Board

Editors of Madrono Yearbook reserve the right to select all content and priority of stories. The board consists of editors-in-chief and section editors, all of which may change and/or grow throughout the year. The board also oversees and manages the finances of the publication unless a business manager has been named. The board will vote on any issues of coverage, should they arise.

 

Freedom of the Press Statement

As responsible journalists, reporters will read back quotes for clarification and accuracy. However, sources will not be allowed to read the final OR ANY TEXT text of the story prior to publication. Sources may have follow up interviews or supplement their initial statements.

 

Content

By virtue of the fact that the publication is a student conceived, planned and produced publications, as well as a product of an academic program, there are certain guidelines which must be put into practice ethically and legally.

Journalistic in nature, the publication attempts to inform and entertain its audience in a broad, fair and accurate manner on all subjects that affect readers in the areas of lifestyles, academics, clubs and sports. The entire student body of prospective readers constitutes the target audience for the book with secondary audiences including parents, school personnel, community members and other scholastic journalism groups. Content focuses on coverage which will meet the wants and needs of the majority of these students.

While the staff not only allows, but also encourages, constructive criticism of any part of the yearbook, before or after distribution, final authority for the content rests solely in the hands of student journalists, who will be able to consult with an adviser. Madrono operates under the auspices of CA. Ed Code 48907, which clearly states that all content decisions are to be made by the students on the staff. 

No material, opinionated or otherwise, will be printed which is libelous, irresponsible, advocates an illegal activity or which the editorial board and/or adviser deems in poor taste.

 

Prior Review

Sources will be able to review quotes VERBALLY at the time of the interview, but will not be able to arbitrarily demand to read a reporter’s completed story OR DRAFT OR STORIES and perform editing tasks on it. The yearbook will not, within all boundaries of the law, reveal a source who asked to remain nameless. Additionally, no prior review of the content of the publication is permitted from ANYONE outside of the staff. This is in order to protect free speech, encourage freedom of expression and thought, and to encourage the constitutional, democratic principles on which our country was founded. According to The Principal’s Guide to Scholastic Journalism:

“The First Amendment to the U.S. Constitution protects free speech and press freedom of all Americans, including students in school. Although the U.S. Supreme Court has made clear these rights are not unlimited, it has also affirmed neither ‘students [nor] teachers shed their Constitutional rights to freedom of expression at the schoolhouse​ gate.’

“In fact, free expression has long been regarded as the foundation of U.S. democracy. Thomas Jefferson perhaps said it best: ‘Our liberty depends on freedom of the press and that cannot be limited without being lost’.”

The first direct experience most Americans have with press freedom, and the censorship that limits it, begins when they are in school working on student media. That’s why journalism educators, judges and First Amendment advocates have urged schools to support and foster student free expression because it is key to persuading young people “that our Constitution is a living reality, not [just] parchment preserved under glass.​

“The Journalism Education Association​, the nation’s largest association of scholastic journalism educators and​ secondary school media advisers, has adopted strong policy statements​         endorsing student freedom of expression. For​ our democracy to be truly participatory, JEA believes students must be empowered so they see the value of making a difference.” (http://principalsguide.org/)

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Portrait Policy

All 9th-11th grade students and all school personnel should have their portraits taken by the official school portrait photographer to be included in the current volume of the yearbook. The school-selected studio provides student identification cards at no charge and publication photos are taken simultaneously, there will be no charge for seniors, underclass students or faculty/staff who want only publication/ID photos. Seniors shoudl get the ‘official’ portrait taken for purposes of a school ID, but they are encouraged to submit their own portrait photos as long as they meet the specifications outlined on palymadrono.com. Submitted portraits not meeting specifications (or not submitted) will not be used and will be replaced with the official school portrait photograph. Specific portrait guidelines and submission instructions can be found here: https://palymadrono.com/seniorportraits/

 

Book Sales Policy

Satisfaction guaranteed or money back. Any student who does not wish to keep his/her book may obtain a refund provided that the book is returned in the same condition in which it was distributed. Returned for refund books must be free of damage and writing. Once returned, the book becomes the property of the staff and can be resold at the current cost.

Exchanges can be made for books with minor flaws if no writing has been done in the book. If a book has been written in, then no exchange can be made. It will be the responsibility of the buyer to provide proof of purchase if no record can be provided by the staff. A valid receipt or a cancelled check deposited in the yearbook account will constitute proof of purchase.

 

Advertising Policy

All advertising accepted by the staff must meet the same guidelines as the content policy. Madrono staff will design all ads and they will be designed using specified fonts and spacing, as determined by each year’s editors-in-chief. Acceptance of advertising does not constitute an endorsement by the school, the staff as a whole, or its individual members. Advertising program and rates are specifically detailed in the ad packet sent to parents in the summer, and can also be found on palymadrono.com. Most advertisements are ‘baby ad’ style and are available only for seniors each year. More information can be found here: https://palymadrono.com/babyads/

 

Obituary Policy

Should a student and/or school personnel die anytime during the current coverage period, the staff will treat the death in a tasteful, respectful manner. The portrait of that individual will appear as it would under normal circumstances.  

 

Correction of Errors

In the event of an error, the Editorial Board will attempt to mitigate the damage. Every reasonable precaution is made to avoid these errors, but some amount of error is inevitable. Each case will be reviewed on its own merit.

 

Photo and Graphics Use

Staff members will produce all photos and graphics unless the staff has been given consent from outside sources. Photos and graphics contributed by outside sources will be identified as “Photo Courtesy of ______________” or “Graphic Courtesy of _________________.”

At times, photographs will be manipulated to add artistic value to enhance a story. However, no photo will be manipulated to change the original message of the photograph.

 

Stylebook

The Madrono Yearbook operates under the Associated Press style policies, and a staff­-generated design style guide.

 

Funding

The Green and Gold Yearbook is a self-­produced publication in all aspects, including funding. The district may provide computer lab space and and adviser for the publication, but all printing costs are covered by book sales and via senior parent advertising. The funds earned from the ad sales belong to the staff and will be used accordingly to advance the learning, abilities, and opportunities of the staff.